Employment

Open Employment Positions

  • Crewmember-Part Time

    Reports to: Facility Manager

    Status: Non-exempt, Part-time or Full-time

    Department: Buildings and Grounds

    Date: February 2021

    Please submit your cover letter, application, and resume to Conor McGarvey at BGJobs@aviary.org

    SUMMARY/OBJECTIVE:

    The Buildings and Grounds Crewmember is an important role in the Buildings and Grounds Department. The Crewmember is responsible for creating a clean, safe, and comfortable environment for the National Aviary’s Animal collection, visitors, and staff. The Crewmember directly affects the Visitor Experience and the working conditions of staff.

    ESSENTIAL DUTIES AND RESPONSIBILITIES:

    • Performs major cleaning of assigned areas; cleans and maintains buildings, furnishings, ground and property.
    • Performs daily floor maintenance of all main hallways and visitor space areas.
    • Cleans, sanitizes and disinfects restroom facilities and fixtures including sinks, urinals and toilets; washes windows, mirrors and walls; monitors and maintains adequate supplies in the restrooms
    • Empties, sanitizes and deodorizes trash and recycling containers.
    • Cleans and dusts furniture, air vents, doorframes, doors, walls, windows and window blinds, mirrors and baseboards.
    • Identifies and reports building maintenance needs throughout the facilities.
    • Completes special cleaning details as requested.
    • Assists with daytime events: moves and arranges furniture; opens and secures buildings; locks entrances, exits, doors and other mechanisms in Aviary buildings.
    • When working evening events:
      • Sets up and breaks down events, including moving equipment (tables, chairs, benches, trash/ recycling receptacles, pop tents, portable lamp posts, sound systems, and extension cords); opens and secures buildings; locks entrances, exits, doors and other mechanisms in Aviary facility.
      • Adheres to event guidelines and follows direction from events staff during all events to ensure high visitor satisfaction.
      • Performs frequent rounds of visitor spaces, discreetly tidying and pulling trash/ recycling as necessary.
    • Works with Animal Programs in the cleaning and maintenance of off-exhibit holding.
    • Performs landscaping duties, as needed, including maintenance of grounds, parking lot, sidewalks, and snow removal.
    • Assists with other departments, including but not limited to special events, as needed to support operations
    • Adheres to all National Aviary protocols and procedures
  • Veterinary Technician

    Reports to: Manager of Veterinary Department and Assistant Manager of Veterinary Department

    Status: Non-Exempt, Full-time

    Date: September 2021

    Interested applicants may send their cover letter, resume, and application to Pilar Fish at pilar.fish@aviary.org

    SUMMARY/OBJECTIVE:

    The Veterinary Technician provides medical care to the patients, assists with emergencies and preventative medicine plans, maintains hospital sanitation, maintains inventory system, and assists in training veterinary interns.

    ESSENTIAL DUTIES AND RESPONSIBILITIES:

    • Supports the National Aviary’s mission to inspire a respect for nature through an appreciation of birds and its goals of providing high quality visitor experiences, educational programs, and conservation messaging.
    • Adheres to all National Aviary protocols and procedures
    • Interacts with visitors utilizing the Aviary Visitor Engagement protocol. Initiates visitor engagement opportunities. Participates in visitor experiences and hospital tours.
    • Maintains a strong understanding of the principles that underlie animal welfare in the zoological field and supports the National Aviary’s Animal Welfare Program
    • Maintains understanding of the welfare indicators for the species and individual animals under their care.
    • Completes formal welfare assessments regularly.
    • Responsible for proficiently getting birds out of their habitats and holding the birds in a safe and effective manner for examinations, tests, and treatments. Must be able to handle a variety of bird species from the 150+ different species at the National Aviary.
    • Continually learns and increases proficiency in medical skills such as patient assessments, diagnostics, and therapeutics. Actively participates in training sessions conducted by veterinarians and veterinary supervisors.
    • Follows hospital protocols regarding patient care, drug administration, medical procedures, medical records, and communications.
    • Responsible for performing daily husbandry and providing optimal nutrition to patients in wards following standard operating procedures. Provides approved enrichments to patients following National Aviary protocols.
    • Assesses hospitalized patient recoveries and report medical improvements or concerns following hospital protocol.
    • Assesses patient target weight, body condition, and weight changes.
    • Medicates patients daily including oral, injectable, inhaled, and topical therapies. Assists with maintaining pharmacy inventory. Dispenses prescriptions efficiently and according to
    regulations.
    • Sets up, assists, or performs diagnostic testing, included but not limited to, blood work, fecal tests, cytology, and x-rays following protocols.
    • Triages critical emergencies quickly and efficiently following protocols. Maintains ICU and assess patients daily.
    • Assists with or performs wound management and bandage changes.
    • Assists with necropsies: gross, collect histology samples, and special tests. Maintains necropsy records.
    • Implements Preventative Medicine Protocol including administering vaccinations, parasite treatments, and disease screening. Perform basic grooming of beak, nail, and wing trims.
    • Checks the status of exhibit bird health through rounds, reports, and trainer meetings.
    Communicates updates to supervisors.
    • Performs husbandry for Isolation and Quarantine patients. Follows biosecurity protocols, including foot baths, net dips, disinfecting medical equipment, medical clothing, & glove barriers.
    • Assists with bird shipment testing and medical evaluations for health certificates.
    • Maintains the hospital wards and buildings in a clean and orderly manner; including but not limited to laundry, floors, cages, and equipment sanitation.
    • Maintains the hospital equipment, included but not limited to oxygen, autoclave, hepafilters, humidifiers, and heaters.
    • Stocks and organizes all hospital rooms. Analyzes and suggests new methods to improve efficiency. Assists with purchases, unpacking, stocking, and rotating inventory.
    • Maintains medical records system and ZIMS database.
    • Assists with the National Aviary Teaching Hospital educational programs by training pre-veterinary, veterinary, and veterinary technician students in basic animal care skills and standard zoo protocols.
    • Participates in hospital scheduling meetings to implement medical plans and projects. Works closely with other Vet Tech I’s in the team to give project progress reports to supervisors.
    • Maintains a high level of professional work behavior and conduct. Promotes team-work and positive communication. Regularly communicates with supervisory staff reporting patient assessments and discussing any concerns or questions.

    OTHER DUTIES:

    Please note this job description is not designed to cover or contain a comprehensive listing of activities,
    duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

    SUPERVISORY RESPONSIBILITIES:

    • The Veterinary Technician has no supervisory responsibilities.

    SKILLS AND QUALIFICATIONS:

    • Knowledgeable and experienced in hospital departments: Hospital Wards, ICU, Isolation, Laboratory, Pharmacy, Necropsy, Radiology, Surgery & Anesthesia, Quarantine, Shipments, Central Supply, Medical Records, Hospital Maintenance, Intern Programs, and Visitor Programs.
    • Competency in the following avian medicine skills, including but not limited to, physical examinations, diagnostic testing, radiographs, and pharmacy.
    • Knowledgeable and experienced with handling a variety of avian species, their natural biology, behavior, husbandry, nutrition, and enrichment requirements.
    • Strong organizational skills.
    • Strong oral and written communication skills.
    • Computer and medical records skills.
    • Familiarity with ZIMS database preferred.
    • Strong presentation skills, as well as the ability to interact and communicate with a variety of audiences in a professional and engaging manner
    • Familiarity with standard zoo practices including quarantine, preventative medicine, health certificates, breeding programs, and operant training.

    EDUCATION AND/OR EXPERIENCE:

    • Minimum requirement of 1 year of zoo, wildlife rehabilitation, or hospital experience is preferred.
    • Veterinary Technician Associate Degree or Zoo Animal Technology Associate Degree preferred.

    OTHER REQUIREMENTS:

    • Satisfactory Pennsylvania State Police Criminal Record Check and Child Abuse History Certification
    • Satisfactory FBI Criminal Record Check

    PHYSICAL DEMANDS:

    While performing the duties of this job, the employee must possess the manual dexterity required to perform the job duties. They regularly operates surgical equipment and x-ray machines. The employee may be required to stand for long periods of time. The employee constantly positions self in habitats, including under, over, and around obstacles. The employee occasionally ascends and descends ladders.

    The employee regularly transports crates and supplies up to 50 pounds. The employee regularly uses utensils and tools including sharps, knives, scissors, and hoses. The employee occasionally operates hand and power equipment.

    WORK ENVIRONMENT:

    Work environments will include chilled or humid environments, public areas where the noise level may be loud, outdoors where work may need to be done in inclement weather conditions, including extremes of temperature and precipitation, and climate-controlled office spaces. The employee is regularly exposed to various disinfecting agents and common allergens such as latex, nuts, and seafood.

    The employee is regularly exposed to biohazards such as radiation, oxygen tanks, carcinogens, toxins, chemicals, and infectious agents.

    POSITION TYPE/ EXPECTED HOURS OF WORK:

    This position is full time including both Saturday and Sunday

  • Veterinary Technician- Part-Time

    Reports to: Manager of Veterinary Department and Assistant Manager of Veterinary Department

    Status: Non-Exempt, Part-Time

    Date: September 2021

    Interested applicants may send their cover letter, resume, and application to Pilar Fish at pilar.fish@aviary.org

    SUMMARY/OBJECTIVE:

    The Veterinary Technician provides medical care to the patients, assists with emergencies and preventative medicine plans, maintains hospital sanitation, maintains inventory system, and assists in training veterinary interns.

    ESSENTIAL DUTIES AND RESPONSIBILITIES:

    • Supports the National Aviary’s mission to inspire a respect for nature through an appreciation of birds and its goals of providing high quality visitor experiences, educational programs, and conservation messaging.
    • Adheres to all National Aviary protocols and procedures
    • Interacts with visitors utilizing the Aviary Visitor Engagement protocol. Initiates visitor engagement opportunities. Participates in visitor experiences and hospital tours.
    • Maintains a strong understanding of the principles that underlie animal welfare in the zoological field and supports the National Aviary’s Animal Welfare Program
    • Maintains understanding of the welfare indicators for the species and individual animals under their care.
    • Completes formal welfare assessments regularly.
    • Responsible for proficiently getting birds out of their habitats and holding the birds in a safe and effective manner for examinations, tests, and treatments. Must be able to handle a variety of bird species from the 150+ different species at the National Aviary.
    • Continually learns and increases proficiency in medical skills such as patient assessments, diagnostics, and therapeutics. Actively participates in training sessions conducted by veterinarians and veterinary supervisors.
    • Follows hospital protocols regarding patient care, drug administration, medical procedures, medical records, and communications.
    • Responsible for performing daily husbandry and providing optimal nutrition to patients in wards following standard operating procedures. Provides approved enrichments to patients following National Aviary protocols.
    • Assesses hospitalized patient recoveries and report medical improvements or concerns following hospital protocol.
    • Assesses patient target weight, body condition, and weight changes.
    • Medicates patients daily including oral, injectable, inhaled, and topical therapies. Assists with maintaining pharmacy inventory. Dispenses prescriptions efficiently and according to
    regulations.
    • Sets up, assists, or performs diagnostic testing, included but not limited to, blood work, fecal tests, cytology, and x-rays following protocols.
    • Triages critical emergencies quickly and efficiently following protocols. Maintains ICU and assess patients daily.
    • Assists with or performs wound management and bandage changes.
    • Assists with necropsies: gross, collect histology samples, and special tests. Maintains necropsy records.
    • Implements Preventative Medicine Protocol including administering vaccinations, parasite treatments, and disease screening. Perform basic grooming of beak, nail, and wing trims.
    • Checks the status of exhibit bird health through rounds, reports, and trainer meetings.
    Communicates updates to supervisors.
    • Performs husbandry for Isolation and Quarantine patients. Follows biosecurity protocols, including foot baths, net dips, disinfecting medical equipment, medical clothing, & glove barriers.
    • Assists with bird shipment testing and medical evaluations for health certificates.
    • Maintains the hospital wards and buildings in a clean and orderly manner; including but not limited to laundry, floors, cages, and equipment sanitation.
    • Maintains the hospital equipment, included but not limited to oxygen, autoclave, hepafilters, humidifiers, and heaters.
    • Stocks and organizes all hospital rooms. Analyzes and suggests new methods to improve efficiency. Assists with purchases, unpacking, stocking, and rotating inventory.
    • Maintains medical records system and ZIMS database.
    • Assists with the National Aviary Teaching Hospital educational programs by training pre-veterinary, veterinary, and veterinary technician students in basic animal care skills and standard zoo protocols.
    • Participates in hospital scheduling meetings to implement medical plans and projects. Works closely with other Vet Tech I’s in the team to give project progress reports to supervisors.
    • Maintains a high level of professional work behavior and conduct. Promotes team-work and positive communication. Regularly communicates with supervisory staff reporting patient assessments and discussing any concerns or questions.

    OTHER DUTIES:

    Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

    SUPERVISORY RESPONSIBILITIES:

    • The Veterinary Technician has no supervisory responsibilities.

    SKILLS AND QUALIFICATIONS:

    • Knowledgeable and experienced in hospital departments: Hospital Wards, ICU, Isolation, Laboratory, Pharmacy, Necropsy, Radiology, Surgery & Anesthesia, Quarantine, Shipments, Central Supply, Medical Records, Hospital Maintenance, Intern Programs, and Visitor Programs.
    • Competency in the following avian medicine skills, including but not limited to, physical examinations, diagnostic testing, radiographs, and pharmacy.
    • Knowledgeable and experienced with handling a variety of avian species, their natural biology, behavior, husbandry, nutrition, and enrichment requirements.
    • Strong organizational skills.
    • Strong oral and written communication skills.
    • Computer and medical records skills.
    • Familiarity with ZIMS database preferred.
    • Strong presentation skills, as well as the ability to interact and communicate with a variety of audiences in a professional and engaging manner
    • Familiarity with standard zoo practices including quarantine, preventative medicine, health certificates, breeding programs, and operant training.

    EDUCATION AND/OR EXPERIENCE:

    • Minimum requirement of 1 year of zoo, wildlife rehabilitation, or hospital experience is preferred.
    • Veterinary Technician Associate Degree or Zoo Animal Technology Associate Degree preferred.

    OTHER REQUIREMENTS:

    • Satisfactory Pennsylvania State Police Criminal Record Check and Child Abuse History Certification
    • Satisfactory FBI Criminal Record Check

    PHYSICAL DEMANDS:

    While performing the duties of this job, the employee must possess the manual dexterity required to perform the job duties. They regularly operates surgical equipment and x-ray machines. The employee may be required to stand for long periods of time. The employee constantly positions self in habitats, including under, over, and around obstacles. The employee occasionally ascends and descends ladders.

    The employee regularly transports crates and supplies up to 50 pounds. The employee regularly uses utensils and tools including sharps, knives, scissors, and hoses. The employee occasionally operates hand and power equipment.

    WORK ENVIRONMENT:

    Work environments will include chilled or humid environments, public areas where the noise level may be loud, outdoors where work may need to be done in inclement weather conditions, including extremes of temperature and precipitation, and climate-controlled office spaces. The employee is regularly exposed to various disinfecting agents and common allergens such as latex, nuts, and seafood.

    The employee is regularly exposed to biohazards such as radiation, oxygen tanks, carcinogens, toxins, chemicals, and infectious agents.

    POSITION TYPE/ EXPECTED HOURS OF WORK:

    The candidate must be able to work on weekdays, weekends, and holidays and occasionally in the evening as job duties demand.

  • Housekeeping Manager

    Reports to: Director of Facility Development & Operations

    Status: Exempt,  Full-time

    Department: Buildings and Grounds

    Date: September 2021

    Please submit your cover letter, application, and resume to Conor McGarvey at conor.mcgarvey@aviary.org with the subject line “Application.”

    SUMMARY/OBJECTIVE:
    The primary responsibility of the Housekeeping Manager is the management of ensuring the National Aviary presents a clean, safe, professional environment for the animal collection, visitors, event clients,
    program participants and staff. Specifically, this position is responsible for routine cleaning, set up and tear down of events/internal meetings, setup of classrooms and other spaces for public programs and internal use. The Housekeeping Manager is well versed in Buildings and Grounds standard procedures
    and works closely with the Manager of Facility Operations in the daily operations of the department.

    ESSENTIAL DUTIES AND RESPONSIBILITIES:

    • Overall responsibility for ensuring that the National Aviary maintains a clean environment at all times.
    • Supervises Buildings and Grounds crewmembers’ cleaning of all visitor space areas (including visitor space areas in exhibits) throughout the Aviary.
    • Creates and manages short term and long term strategic plan to establish and maintain the highest level of overall cleanliness of the facility, for inventory and use of maintenance and janitorial supplies to maintain adequate supply.
    • Manages, supervises, and performs the following:
    o Major and routine cleaning, painting, and minor and emergency repairs of assigned
    areas (offices, hospital, operational areas, back-of-house, and all visitor spaces.)
    o Responsible for ensuring all visitor space areas are maintained and cleaned, including
    but not limited to, floor maintenance, railings, benches, windows, baseboards, and
    mirrors.
    o Cleans and sanitizes restroom facilities and fixtures including sinks, urinals and toilets; washes windows, mirrors and walls; monitors and maintains adequate supplies in the restrooms
    o Empties trash and recycling containers.
    o In both front-of-house and back-of-house, cleans and dusts furniture, air vents,
    doorframes, doors, walls, windows and window blinds, mirrors and baseboards,
    vacuums administrative areas.
    o Special cleaning details as requested.
    • Supervises and manages Buildings & Grounds Lead Crewmember, Senior Crewmember, and Crewmembers by recruiting, selecting, orienting, and training employees, and establishing and managing a work schedule that meets the needs of the Aviary during events, during non-visitor
    hours and all other hours as needed.
    • Coordinates with the National Aviary events staff to ensure events and internal meetings specifications are met.
    • Ensures room set ups are completed according to program and internal departmental needs.
    Coordinates with education & public programs and sales staff regarding upcoming offerings and requirements. Coordinates with all other internal stakeholders regarding meeting requests.
    • Responsible for managing and performing weekday, internal meetings, evening, weekend and non-visitor hours events, group programs and education programs following all protocols, which includes but is not limited to:
    o Responsible for setup and breakdown of all events and internal meetings, including but not limited to moving equipment (tables, chairs, benches, trash/ recycling receptacles, pop tents, portable lamp posts, sound systems, extension cords, audio/visual screens and or TV, laptop computer, projector, conference phone); opens and secures buildings; locks/unlocks entrances, exits, doors and other mechanisms in Aviary facility.
    o Adheres to event guidelines and established protocols, following direction from events staff and other pertinent internal staff, during all events to ensure high visitor and staff satisfaction
    o Performs frequent rounds of visitor spaces, discreetly tidying, cleaning and pulling trash/recycling as necessary.
    • Establish and manage a schedule for periodic deep cleaning and de-cluttering for all areas of the Aviary.
    • Manages, supervises, and performs outside grounds keeping activities including but not limited to cutting grass, mulching, salting, and snow removal, lawn maintenance, leaf removal, sweeping on lawns, sidewalks, parking lot and driveway.
    • Assists the horticulturist, including but not limited to, outdoor landscaping, exhibit plants and landscaping.
    • Accomplishes departmental goals by communicating job expectations; planning, monitoring, and appraising job performance; and coaching, counseling, and disciplining employees. Carries out supervisory responsibilities in accordance with the Aviary’s policies and applicable laws.
    • Identifies and reports building maintenance needs in all areas of buildings and facilities.
    • Works with Animal Programs and Animal Collections in the cleaning and maintenance of off-exhibit holding.
    • Serves as a Responsible Party and/or Incident Commander; adheres to all National Aviary policies and protocols, including safety policies and protocols.
    • Adheres to, models and contributes to development of National Aviary safety policies and trainings.
    • Available to assist on-site in the event of a critical emergency.
    • Interacts with visitors utilizing National Aviary Visitor Engagement protocol
    • Establishes and manages process for trash removal and recycling.
    • Actively participates as a member of the Green Team, Clean Team and Safety Committee and attends monthly meetings; completes plans of action as discussed in each meeting.
    • Installs and removes signage and seasonal décor.
    • Coordinates pick-up and deliveries to and from the off-site storage spaces, assists the Manager of Facility Operations in managing the off-site storage sites.
    • Collaborates with the Director of Facility Development & Operations in the creation and management of the annual department operating and capital budgets.
    • Provides support to the Director of Facility Development & Operations with large capital projects
    • Acts as a back-up to the Director of Facility Development and Operations, as needed.
    • Assists other departments as needed to support operations.
    • Supports the Manager of Facility Operations as needed.
    Reasonable Accommodations may be made to enable individuals with disabilities to perform the essential functions.

    OTHER DUTIES:

    Please note this job description is not designed to cover or contain a comprehensive listing of activities,
    duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

    SUPERVISORY RESPONSIBILITIES:

    • The Housekeeping Manager manages the Buildings and Grounds Crewmembers.

    SKILLS AND QUALIFICATIONS:
    • Knowledge of maintenance and janitorial procedures and techniques
    • Knowledge of safe work principles and practices.
    • Ability to manage, train, coach, and motivate employees.
    • Ability to organize and complete tasks/projects in a timely manner, using initiative and proper professional judgment; ability to work independently and as a team
    • Strong oral and proficient written communication skills
    • Skill in assessing and prioritizing multiple tasks and demands

    • Skill in identifying and recommending solutions to problems
    • Ability to establish and maintain effective working relations with co-workers

    EDUCATION AND/OR EXPERIENCE:

    • High school diploma or GED required
    • Minimum of 2 years supervisory experience preferred
    • Minimum of 2 years of experience in building systems, facility operations, maintenance, construction, janitorial or service industry preferred

    OTHER REQUIREMENTS:

    • Satisfactory Federal District Criminal Court Check, National Criminal Database Check and State-Wide Unified Courts Criminal Check
    • Valid Driver’s License and ability to pass Department of Motor Vehicles check
    • Valid ID for I-9

    PHYSICAL DEMANDS:

    While performing the duties of this job, the employee constantly positions self to complete cleaning and maintenance projects, including under and around equipment and furniture. The employee frequently moves equipment weighing up to 50 pounds across the facility. The employee occasionally ascends and descends ladders. The employee occasionally operates hand and power equipment.

    WORK ENVIRONMENT:

    Work environments will include climate-controlled office spaces, public areas where the noise level may be loud, and outdoors where work may need to be done in inclement weather conditions, including extremes of temperature and precipitation.

    POSITION TYPE/ EXPECTED HOURS OF WORK:

    This is a full-time position. The candidate must have a flexible schedule and be able to work on weekdays, weekends, holidays, and occasional evenings as job duties demand.

  • Human Resources Coordinator

    Reports to: Director of Organizational
    Development and Human Resources

    Status: Non-Exempt,  Full-time

    Department: Human Resources

    Date: September 2021

    Please submit your cover letter, application, and resume to HRJobs@aviary.org

    SUMMARY/OBJECTIVE:

    The Human Resource Coordinator is responsible for providing support in the day-to-day operations of the Human Resources office. The primary responsibilities of the Human Resource Coordinator are in the following areas: recruiting, employee onboarding, human resource information systems, benefits, compensation, HR compliance, policies and procedures. The Human Resource Coordinator works closely with the Director of OD/HR to ensure that the National Aviary’s HR policies, processes, and practices are efficient and high performing.

    ESSENTIAL DUTIES AND RESPONSIBILITIES:

    • Administers various human resource plans and procedures for all National Aviary personnel; assists in the development and implementation of all personnel policies and procedures ensuring compliance with federal, state and local employment and benefits laws and regulations.
    • Responsible for overall benefits administration for staff, including but not limited to, new hire enrollment, communicating and administering benefits information, maintaining all benefit records,
    reviewing insurance invoices for accuracy, claims resolution, change reporting, and COBRA administration.
    • Assists Director of OD/HR in maintaining compliance with federal, state, and local legislation pertaining to personnel matters. This includes, but is not limited to, maintaining paperwork for unemployment claims, short-term disability, long-term disability, FMLA, and COBRA.
    • Responsible for the administrative part of the recruitment process, including but not limited to, assisting the hiring manager in vetting candidates, managing Applicant Tracking System, managing job postings, and processing the background and reference checks.
    • Responsible for managing the employee onboarding process, including but not limited to, new hire paperwork and compliance, setting up employee in ADP, benefits enrollments, coordination with managers and other staff, responding to employee’s questions and ensuring that all check in meetings are completed in a timely manner.
    • Responsible for ensuring that all Introductory Evaluations are completed, reviewed, and filed in a timely manner.
    • Assists the Director of OD/HR and the Curator of Education and Public Programs in the National Aviary Orientation.
    • Responsible for overall management/administration of all personnel systems. Responsible for ensuring
    all personnel records and systems are up-to-date at all times, including but not limited to, conflict of interest forms, background checks, job descriptions, USCIS Form I-9 Employment Eligibility Verification
    and authorizations.

    Assists the Director of OD/HR in managing the National Aviary Performance Management process. This involves reviewing all of the evaluations and ensuring that they are completed in a thorough and timely manner.
    • Assists the Director of OD/HR in the annual compensation analysis.
    • Supports and assists the Volunteer Department in their recruiting efforts and reviews and maintains the volunteer clearances.
    • Assists the Curator of Education and Public Programs and the Director of HR/OD in managing the National Aviary Intern program. This includes, but is not limited to, intern recruitment and onboarding.
    • Participates as an active member on the National Aviary’s Safety Committee; prioritizes safety and security issues.
    • Collaborates with the Director of HR/OD in managing the Incident Response Process. This includes updating the process, investigating incidents, and ensuring that all reports are completed accurately and timely.
    • Responsible for filing and monitoring Workers’ Compensation claims and OSHA reports. Responsible for filing regulatory reports and for maintaining safety records.
    • Acts as the ADA Coordinator for the National Aviary.
    • Assists the Director of HR/OD in organizing staff functions, trainings and events, including but not limited to, employee recognition, engagement, and wellness programs.
    • Promotes positive attitude and influence to enhance productivity and a pleasant work environment, exhibits willingness to do whatever it takes to get the job done.
    • Participates in developing department goals, objectives, and systems.
    • Responds to requests for HR related information from internal and external parties in a timely fashion.
    • Assists in the creation and implementation of the HR departmental goals. Recommends new approaches, policies and procedures to improve efficiency of the department.
    • Exhibits integrity and dependability through behaviors and actions; maintains confidentiality in all staff interactions.
    • Continues to develop professionally, staying abreast of industry trends related to HR by participating in conferences and educational opportunities; reading professional publications; maintaining personal networks and participating in professional organizations.
    • Serves as a Responsible Party; adheres to all National Aviary policies and protocols
    • Interacts with visitors utilizing National Aviary Visitor Engagement protocol

    OTHER DUTIES:
    Please note this job description is not designed to cover or contain a comprehensive listing of activities,
    duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

    SUPERVISORY RESPONSIBILITIES:

    • The HR Coordinator has no supervisory responsibilities.

    SKILLS AND QUALIFICATIONS:

    • Excellent organizational skills
    • Strong oral, written, and interpersonal communication skills
    • Working knowledge of human resource processes and procedures
    • Knowledge of personnel practices and principles
    • Proficient knowledge of various computer programs such as excel, word, and PowerPoint.
    Familiarity with payroll software such as ADP strongly preferred.
    • Ability to assess and prioritize multiple tasks and demands
    • Ability to maintain a calm and courteous demeanor under pressure

    EDUCATION AND/OR EXPERIENCE:
    • Bachelor’s Degree in Business or related field
    • 1 years’ experience in overall human resources functions
    • SHRM-CP or PHR certification preferred.
    • Non-profit experience preferred

    OTHER REQUIREMENTS:

    • Satisfactory Pennsylvania State Police Criminal Record Check and Child Abuse History Certification
    • Satisfactory FBI Criminal Record Check
    • [if applicable] Valid Driver’s License and ability to pass Department of Motor Vehicles check

    PHYSICAL DEMANDS:

    While performing the duties of this job, the employee constantly operates a computer and occasionally moves about the office to access file cabinets, office equipment, etc.

    WORK ENVIRONMENT:

    Work environments will include climate-controlled office spaces and public areas where the noise level may be loud. This role routinely uses standard office equipment such as computers, phones, copiers, and filing cabinets.

    POSITION TYPE/ EXPECTED HOURS OF WORK.

    This is a full-time position.

The National Aviary is an Equal Opportunity Employer.

In The News

See All News

Owl-O-Ween Returns To National Aviary | KDKA - CBS Pittsburgh

The National Aviary’s Owl-O-Ween fall celebration will be back this year.

Read More »

National Aviary Celebrates the Mysterious Creatures of Fall with a Family-friendly Event Twilight Treks, and Owl-inspired Art | National Aviary News

Celebrate things that flutter and flap in the night this fall when three beloved fall festivities return to the National Aviary.

Read More »

Outstanding CEOs: Cheryl Tracy, National Aviary | Pittsburgh Business Times

Cheryl Tracy is a winner of a 2021 Fox Rothschild Outstanding CEOs and Top Executives award.

Read More »

Meet the National Aviary’s “Friends of the Flock” emerging leaders class | Pittsburgh Business Times

Friends of the Flock, an initiative for The National Aviary designed to engage young leaders in the nonprofit’s mission, has 14 new members.

Read More »

Fall season programs begin at National Aviary | Uniontown Herald Standard

Visitors to the National Aviary this fall can experience the world of forests and come face to face with forest-dwelling species from around the world.

Read More »